Order Entry/Logistics Coordinator
Contract to Hire/Direct Hire
Irving, TX (Onsite)
Summary: The Accounting Order Entry Coordinator provides accounts receivable and accounting support for sales and customers, including order entry, credit card processing and problem resolution. In addition, the Acct. Order Entry Coordinator provides general accounting support to the Accounting Manager and Controller through account review, reconciliations, and journal entries. Responsibilities may change as processes and Accounting software changes.
Responsibilities:
Sales Orders
Ensure order entry for all sales orders (including B2B and authentic orders) in Microsoft Dynamics AX (AX) is timely and accurate.
Ensure current-month orders and re-orders are entered in AX daily within 1 business day.
Ensure future orders are entered in AX within 3 business days.
Ensure order entry for all inventory related transfers is completed timely.
Invoicing
Prepare all invoices for applicable customers (including authentic customers) on a daily basis.
Process Credit card payments in AX to ensure proper payment application for upcoming shipments.
Prepare shipping reports to send to manufacturer daily.
Accounts Receivable
Assist in timely review and resolution of transactions on the aging report as directed by the Accounting Manager or Controller; may include collection efforts.
Credit Cards
Process credit card refund requests received for orders processed through the online store.
Post credit card payment batches in AX to ensure cash received reconciles with credit card payment batches posted.
Provide Sales Support
Maintain a close working relationship with the Sales team to ensure customer needs are met, including order changes, shipping discrepancies, and tracking.
Customer Relations Management (CRM)
Ensure invoices are sent to customers using the CRM system.
Send copy of report to manufacturer and Warehouse Personnel with shipping instructions for consignment inventory.
Tracking E-mail Inbox
Monitor Tracking inbox consistently to ensure customer e-mails are addressed immediately.
Month End
Check & Verify the following to make sure all are reconciled and in line (Credit Memos, Return Authorizations, DT orders, Credit Card Accounts)
Check and Review to make sure proper cost centers and product codes are utilized in coordination with cost accounting.
Customer Resolution (Daily when applicable)
Answer questions from customers; resolve problems and issues
Inventory / SKU's / Product / Shipping
Requirements:
Bachelor's in Business, Accounting or equivalent experience preferred.
Experience in Microsoft Office - Outlook, Excel (Advanced level highly preferred) & Word
Ability to understand impact of sales orders, credit memos, returns, etc. in an accounting context.
Ability to learn company systems.
Self-directed; able to work independently and as a member of a team.
Ability to manage multiple projects, meet deadlines and adjust priorities in a fast-paced environment
#CB-SPG
Contract to Hire/Direct Hire
Irving, TX (Onsite)
Summary: The Accounting Order Entry Coordinator provides accounts receivable and accounting support for sales and customers, including order entry, credit card processing and problem resolution. In addition, the Acct. Order Entry Coordinator provides general accounting support to the Accounting Manager and Controller through account review, reconciliations, and journal entries. Responsibilities may change as processes and Accounting software changes.
Responsibilities:
Sales Orders
Ensure order entry for all sales orders (including B2B and authentic orders) in Microsoft Dynamics AX (AX) is timely and accurate.
Ensure current-month orders and re-orders are entered in AX daily within 1 business day.
Ensure future orders are entered in AX within 3 business days.
Ensure order entry for all inventory related transfers is completed timely.
Invoicing
Prepare all invoices for applicable customers (including authentic customers) on a daily basis.
Process Credit card payments in AX to ensure proper payment application for upcoming shipments.
Prepare shipping reports to send to manufacturer daily.
Accounts Receivable
Assist in timely review and resolution of transactions on the aging report as directed by the Accounting Manager or Controller; may include collection efforts.
Credit Cards
Process credit card refund requests received for orders processed through the online store.
Post credit card payment batches in AX to ensure cash received reconciles with credit card payment batches posted.
Provide Sales Support
Maintain a close working relationship with the Sales team to ensure customer needs are met, including order changes, shipping discrepancies, and tracking.
Customer Relations Management (CRM)
Ensure invoices are sent to customers using the CRM system.
Send copy of report to manufacturer and Warehouse Personnel with shipping instructions for consignment inventory.
Tracking E-mail Inbox
Monitor Tracking inbox consistently to ensure customer e-mails are addressed immediately.
Month End
Check & Verify the following to make sure all are reconciled and in line (Credit Memos, Return Authorizations, DT orders, Credit Card Accounts)
Check and Review to make sure proper cost centers and product codes are utilized in coordination with cost accounting.
Customer Resolution (Daily when applicable)
Answer questions from customers; resolve problems and issues
Inventory / SKU's / Product / Shipping
Requirements:
Bachelor's in Business, Accounting or equivalent experience preferred.
Experience in Microsoft Office - Outlook, Excel (Advanced level highly preferred) & Word
Ability to understand impact of sales orders, credit memos, returns, etc. in an accounting context.
Ability to learn company systems.
Self-directed; able to work independently and as a member of a team.
Ability to manage multiple projects, meet deadlines and adjust priorities in a fast-paced environment
#CB-SPG
Company:YohLocation:Irving - Texas - United StatesJob Types:ContractPost Date:October 29, 2021Valid Through:November 28, 2021