Our client is seeking a Sr. Administrative Assistant to work within their facilities located in Borger, TX, for a long-term assignment.
The Senior Administrative Assistant role provides daily business support and office management to the Capital Project Organization. This position is accountable for office management administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.
Job Responsibilities:
- SAP reporting as requested.
- Process SAP AFE/AFD Funding requests.
- Monitor Vendor Invoice Management (VIM), address issues, and work closely with Accounts Payable
- Invoice verification and SAP routing.
- Backup Document Control position.
- Backup Requisition position.
- ECM reporting as requested.
- Steward department communication and collaboration in Webex and Microsoft Teams.
- Ensure department awareness of new technology tools and communication platforms.
- Plan and coordinate events including invitations, conference room/location/venue scheduling, menu catering, agenda preparation, and audio/visual coordination.
- Maintain Outlook public folders, group email distribution membership, contact lists, shared drives for organization in accordance with document retention policy and procedures.
- Order and manage electronic hardware requirements, issuing general communications, and managing calendars.
- Prepare physical records for storage and/or retrieve from storage via LiveLink entry, if needed.
- Manage vehicle maintenance program.
- Sorting and distributing mail, desk drop delivery of confidential mail and packages and creating mail folders for new employees.
- Maintaining printers, which includes stocking paper, ordering toner and printer supplies, troubleshooting printer issues.
- Submitting work orders and ServiceDesk tickets for various floor related issues.
- Maintaining the ordering of general supplies as needed.
- Develop, maintain and continuously improve administrative processes and procedures.
Required Skills:
- High School diploma or GED/equivalent
- Proficient in Microsoft Office
- 2 or more years of experience in administrative support, preferably in Oil & Gas industry
Preferred Skills:
- Associate degree
- SAP experience
- Proficient in MS Office Suite, SharePoint, and other computer skills
Company:AirswiftLocation:Borger - Texas - United StatesJob Types:ContractPost Date:October 27, 2021Valid Through:November 26, 2021