Title: Administrative Assistant III
Location: Oshkosh, WI , 54902 (On-site )
Duration: 6 months contract on W2 + High possibility of extension based on your performance.
Shift : 8-5pm
JOB SUMMARY:
The Administrative Assistant provides engineering departmental administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
These duties are not meant to be all-inclusive and other duties may be assigned.
• Manage and coordinate the schedules and appointments of the department.
• Coordinate travel domestically and internationally, which includes assisting with passports and visas.
• Handle communications, take calls and messages, arrange conference calls.
• Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.
• Assist with preparing presentations, which may include research and compiling data.
• Compile and prepare reports as required, ensuring due dates are met.
• Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.
MINIMUM QUALIFICATIONS:
• High School Diploma or GED.
• Three (3) or more years administrative support experience.
PREFERRED QUALIFICATIONS:
• Proficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.
• Ability to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.
• Excellent interpersonal communication (verbal and written) and collaboration skills.
• Ability to interface with personnel at all levels directly or virtually.
• Ability to manage confidential data.
WORKING CONDITIONS:
• Physical Demands: Frequent Sitting, Hearing, Talking, Visual, Typing; Seldom Standing, Walking/Running, Reaching, Climbing, Driving, Bending/Kneeling, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion.
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