Classification: Sr. Administrative Assistant
Compensation: $18.27 to $21.15 hourly
Robert Half is seeking an Administrative Assistant to support a Property Management Team on the northside of Indianapolis. This role will provide a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.
• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence, and schedule and coordinate meetings/special events, as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports, and prepare and coordinate bid proposals, service contracts and approved invoices.
• Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with policies and procedures
• Prepare and code invoices for Property Manager's approval and ensure office is stocked with office supplies and other required items to maintain the office
• Track and file contracts and insurance certificates; maintain follow-up system for expirations and monitor and maintain the property maintenance work order system and prepare monthly reports
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office and promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
- Associate degree preferred
- Excellent computer knowledge an absolute must, including:
- MS Word
- MS Excel
- MS PowerPoint
- MS Outlook
- Ability to work independently or with a team when coordinating projects
- Organizational and time management skills
- Ability to multi-task with changing priorities is a must
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at [Phone number shown when applying]. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit [Link available when viewing the job] for more information.
2021 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to [Link available when viewing the job].